Reasons to Use Product Data & Specification Sheets

Product Data Sheets act as an effective tool as it’s a great way of sharing product data. Sometimes referred to as product specification sheets, technical data sheets, or specification sheets, they provide customers with the granular details they need to make informed buying decisions. 

Table of Contents

• What is a Product Data Sheet?
• The information that should be included in a product specification sheet
• Reasons to use technical data

What is a Product Data Sheet?

A product data sheet is usually in a single-page PDF format. It summarizes the performance, technical characteristics, components, materials, and use-cases of a product. The product data sheet template will often be created in line with specific client-specific, market, or regulatory requirements.

The main objective of a technical data sheet is to give buyers a full understanding of what the product is. Alternatively, it might be used to inform an engineer how to use a certain component of a product. 

All in all, a Product Data Sheet enables you to give a clear overview of product variants. The information needs to be presented in a digestible, and compelling way that clearly highlights all the important information.

The information that should include in your product specification sheet

• Product name and model number: Clearly state the product or model name or SKU number for easy identification
• Product images: Include high-quality images of the product from various angles
• Product descriptions: A clear overview of the product, who it’s for, along with all the key attributes
• Components/Ingredients: Advise what the product is made up of, along with where it was sourced, or manufactured
• Usability: Let buyers know the function of the product and how best to use it
• Care instructions: Give details of how the product should be handled, how to take care of it, and, if needed, how to correctly dispose of it
• Technical specifications: Include any relevant technical details such as processor type, power rating, or compatibility

Data testing is reliably achieved in a controlled environment to ensure quality assurance, reliability of the standard of the product, and is compliant as to the usability. 

The technical data sheet specifies the properties, and composition, chemical resistance, biological resistance, impact resistance, water tightness, tensile strength, VOC (Volatile organic compounds (VOCs) are emitted as gases from certain solids or liquids. VOCs include a variety of chemicals, some of which may have short- and long-term adverse health effects. Concentrations of many VOCs are consistently higher indoors (up to ten times higher) than outdoors), colour, viscosity, elongation (the action or process of lengthening or stretching), accelerated weathering, surface corrosion, adhesion, puncture resistance, water vapour transmissions, limitations, density composition, volume solids, yields, drying time (minimum), full cure, relative humidity, dew point, storage, shelf life, test conditions, water swelling (dip test in water), tear resistance, thickness yield, health & safety, permeance, approximate resistance, surface corrosion, adhesion, puncture resistance, water vapour transmissions, and date issued of the data testing sheet.

It’s important that the data testing sheet is clear and concise on presentation with in-depth product information. 

Reasons to use technical Data Sheets

1.  Increase customer confidence

Presenting a product data sheet helps build customer confidence which will contribute to better conversion rates and increased sales.

2.  Reduce risk

If you need to comply with specific industry legislations such as chemicals, electronics, etc. a product information sheet will be invaluable, especially if certain products need to meet safety standards and hazard checks before they can be used, or sold.

For example, a chemical company might provide material safety data sheets with detailed storage options, and safety considerations. Having this technical datasheet will also reduce the risk of not meeting the requirements of specific legislations.

In other words, a fact sheet template will help you reduce risk by ensuring you always adhere to industry best practices. To have a fact / data sheet template for consistency which also serves as a guide for the information you need to include.

3.  Share essential product data

A product data sheet is a great way of communicating specific product characteristics such as dimensions, materials, and instructions for use. Moreover, it’s easy to store and distribute sheets in multiple locations. 

Certain customers will require more information when committing to a purchase.

4. Provide consistent information

Product Data Sheets helps you remain consistent with how you convey potentially complex technical data. Product specifications or design features are clearly displayed, giving customers more context around the product. 

By providing consistent information, Product Data Sheets help reduce product return rates. Displaying key features through accurate product data and high-quality assurance removes uncertainty. Essentially giving customers all the knowledge, they need to confidently make their purchase with assurance of product quality, and performance.

5.  Compare differences between products

With a product data sheet, it easily highlights product variants. Not only will consumers be able to see the variants in a simple format, they’ll also have more information about a product range. All in all, this improves the user experience.

Another benefit is being able to provide more choice for your customers. Customers can compare the specifications of different items, which makes it easier for them to get something completely in line with their buying preferences.

Data testing sheets ensure standards which can be trusted with complete and accurate product identification which are verifiable product information.

Men@WorX believes that customers should be aware, and properly informed of product choice, and be safeguarded with information to enable them to make an informed decision when purchasing a product.

The quality and reliability of a product can also be verified if the product is bar code registered, South Africa Bureau of Standard tested (SABS), and registered (SANS), along with the manufacturer's written guarantee that is registered with the products batch number together with your information, and details system generated, and verified.

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